Accounts Payable

Please address invoices to one of the following entities:

• Virginia Port Authority (VPA)
• Virginia International Terminals, LLC (VIT)
• Hampton Roads Chassis Pool (HRCP)

Please do not address invoices to The Port of Virginia

To ensure prompt payment invoices must be received directly to our Finance Department via email or physical mail within 5-7 days after good(s) are received and/or services are completed.

• The appropriate PO/contract number must be listed on every packing slip and invoice your company submits for payment.
• If there is no PO/contract number, the invoice will be returned to you.
• Omitting the PO/contract number from the invoice or supplying product to the Virginia Port Authority without a PO/contract number may cause your payment to be delayed, or possibly, to be forfeited.
• Invoices must reflect any agreed-upon discounts between the supplier and the appropriate Port of Virginia entity.

VIT/HRCP/VPA have standard payment terms of Net 30. Any payment terms other than Net 30 must be requested by the supplier and agreed to in writing prior to supplying products/services.

VIT/HRCP/VPA does not pay late charges.

VIT/HRCP/VPA does not pay restocking charges, unless the department making the purchases has authorized these charges.

Invoices are considered received only when submitted to Accounts Payable with all the above requirements met.