Finance

Accounts Payable

INVOICE REQUIREMENTS

Port suppliers, please review the following guidelines pertaining to The Port of Virginia’s invoicing process:

  1. Invoices must be addressed to Virginia Port Authority, Virginia International Terminals, LLC, or Hampton Roads Chassis Pool and not to the Port of Virginia.
  2. To ensure prompt payment invoices must be received directly to the finance department via email or physical address within 5-7 days after good(s) are received and/or services are completed.
  3. VIT/HRCP/VPA makes payment to a suppliers by purchase order (PO) or contract. The appropriate PO/contract number must be listed on every packing slip and invoice your company submits for payment. If there is no PO/contract number, the invoice may be returned to you. Omitting the PO/contract number from the invoice or supplying product to the Virginia Port Authority without a PO/contract number may cause your payment to be delayed, or possibly, to be forfeited.
  4. Invoices received must contain any agreed upon discount between the supplier and appropriate Port of Virginia entity.
  5. VIT/HRCP/VPA have standard payment terms of Net 30. Any payment terms other than Net 30 must be requested by the supplier and agreed to in writing prior to supplying products/services.
  6. VIT/HRCP/VPA does not pay late charges.
  7.  VIT/HRCP/VPA does not pay restocking charges, unless the department making the purchases has authorized these charges.
  8. Invoices are not deemed received until received by accounts payable with all the above requirements met.

Currently, please be advised that failure to meet above requirements will delay the processing of your invoice. Furthermore, we may request that you resubmit with the proper information.

W-9s: VPA | VIT | HRCP

Remit to Change Notification Form (pdf)

Virginia Port Authority

ap-invoices@portofvirginia.com
1431 International Terminal Blvd
Norfolk, VA 23505
ATTN: Accounts Payable

Virginia International Terminals

APInvoices@vit.org
1431 International Terminal Blvd
Norfolk, VA 23505
ATTN: Accounts Payable

Hampton Roads Chassis Pool (HRCP)

HRCPInvoices@vit.org
1431 International Terminal Blvd
Norfolk, VA 23505
ATTN: Accounts Payable